Prepared for Isaac Blas · Astoria Charm
You already wrote the rules: who gets a call, who gets a notice, who gets a reminder. This runs them every morning, so nobody has to rebuild the sheet or remember who's due.
From your own worklist. None of it shows up as one big loss, it just ages quietly.
owed by tenants more than 30 days behind
of it already past 90 days, the part least likely to ever come back
owed by housing authorities, often held up by one missing form or a failed inspection
From your Collections Worklist and rent roll of 22 Oct 2026 and your notice and filing tracker: $287K owed in total on $606K of monthly rent, 71 tenants owing a month or more, 10 with no payment on record.
Last winter your notices peaked at 66 in December and 70 in February. Start by Fri 6 Nov and this is running before January rent is due.
A part time collections assistant: $1,500+ a month, every month. This is one time
Same sheet, same priorities, same notes from your team. It just keeps itself current and tells people what's due.
A read only AppFolio login and your two sheets. About an hour on your side, we handle the rest.
AppFolio pulled, the worklist rebuilt with your team's notes kept, and a short list of who's due today.
Collection rate and aging
Reminders go out to the under $500 group on their own, and the monthly numbers fill themselves in.
New balances land in Due today each morning, sorted by your priorities. Your team works down it, and resolved accounts drop off on their own. No rebuilding, no chasing who did what.
Sample accounts shown.
"Jacky built us a system that analyses every cold call our team makes, grades each rep's performance, and generates a coaching report with specific strengths and weaknesses. Every caller now gets actionable feedback on every call, our outreach quality has improved significantly, and it has run reliably for months."
"Working with Jack and his team has been a game changer for our business. Jack is incredibly diligent and takes the time to truly understand the depth of each project. The kind of tedious, repetitive work that used to eat up our team's time is now handled through AI solutions built with real precision. Things we thought would take months to automate, they made totally possible."
"We had been burning hours on manual outreach with mediocre results. Within six weeks the system was generating better-qualified meetings than our SDR team ever did."
"The team at Rex did a great job understanding our needs for this project. They delivered on time and did any adjustments needed post delivery."
We host it, there's nothing monthly, and 60 days of tuning after go live are included. Nothing gets filed, posted or served without your team, and anything Aptly already does stays in Aptly.
Usually $3,500. $2,800 if you start by Fri 6 Nov.
Usually $5,000. $4,000 if you start by Fri 6 Nov.
| Collections | Collections and renewals | |
|---|---|---|
| Worklist rebuilt every morning | ||
| Daily list for your team | ||
| Reminders under $500 | ||
| Notice schedule and drafts | ||
| Leases ending, flagged 90 days out | None | |
| Renewal reminders and drafted outreach | None | |
| Live, from AppFolio access | ~3 weeks | ~4 weeks |
| Monthly fee | None | None |
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All prices in USD · One time · No monthly fee
of a part time collections assistant covers Collections, and it keeps running with no monthly fee
instead of monthly, so a balance gets attention while it's still small and the late fees you keep get collected
lease renewed instead of sitting empty for a month more than covers the renewals add on
Estimates. Part time assistant at about $1,500 a month; one month of vacancy at your average rent of $1,426.
Counted from AppFolio access, which takes about an hour on your side.
Each option has its own short agreement. Sign the one you want, then use its first half button above.
Work starts once signed and the first half is in.